Update of exemption status is a common scenario in a regular workplace especially for those that employ numerous employees. This happens due to some major decisions employees are making in their lives like getting married, having a child or the like. Of course, they have to update their exemption status to avail of the additional tax exemption. In most cases, employees are the ones processing the update of their exemption status.
With the issuance of Revenue Memorandum Circular (RMC) No. 59-2015, filing of Bureau of Internal Revenue (BIR) Form No. 2305 (Certificate of Update of Exemption and of Employers and Employees Information) is now a responsibility of the employer.
RMC No. 59-2015 was issued to circularize the availability of:
- Update of Exemption of Employees (UEE) (BIR Form No. 2305) Data Entry Module
- 2305 Batch File Validation Module
The above modules shall be used for the following:
- Updating of employee’s additional exemption for dependents
- Change of status
- Execution of the “Waiver to Claim the Additional Exemption” by the husband or revocation of one previously issued
What are UEE Data Entry Module and 2305 Batch File Validation Module?
UEE Data Entry Module is a data entry module where the employer inputs all the registration updates of exemption of its employees one by one with validation before sending electronically to the BIR.
2305 Batch File Validation Module is a validation module of BIR Form 2305 for the CSV file generated by the employer using own extract program.
Simply put, data will be encoded using the UEE Data Entry Module and will be validated using the 2305 Batch File Validation Module.
Filing of 2305 and Submission of Report and Supporting Documents
BIR Form No. 2305
- BIR Form No. 2305 shall be filed electronically by the employer using any of the following format:
- Option 1 – Microsoft Excel CSV format;
- Option 2- Taxpayer’s own extract program; or
- Option 3 – BIR’s UEE Data Entry Module
- Use of Option 1 and 2 requires validation using the 2305 Batch File Validation Module
- Employees can no longer visit and submit BIR Form No. 2305 to RDOs and LTDs
- Download the modules at http://www.bir.gov.ph/index.php/downloadables.html
Submission of Reports
- Generate the CSV file using any options available above and transmit via e-mail to BIRFORM_2305@bir.gov.ph
- Reports with error or invalid file are considered as non-filing
- Following are the steps to submit the reports:
- Download the modules (data entry and validation)
- Receive and validate the documentary requirements from employees
- Update employees exemption using the UEE Data Entry Module
- Generate the monthly CSV Report
- Attach to email the generated CSV file located at C:\BIRF2305 (file name format – 999999999_99999_mmddyyyy_2305_username.csv)
- Send to BIRFORM_2305@bir.gov.ph – Subject: TIN_Branch_mmddyyyy_2305 (e.g. 123456789_000_07312015_2305
- Receive e-mail confirmation (Annex C)
Submission of Supporting Documents
- Employee shall submit the accomplished BIR Form 2305 together with the required documents to employer
- Employer validates the completeness of documents
- Submit the following every 10th of following month to the RDO or LTDs:
- Accomplished BIR Form 2305 signed by both employer and employee with attachments
- System-generated email notifcation
- Printed Monthly Alphalist of Employees and Information Update (Alpha_1) report
Venue of Submission
- Non-large Taxpayer Employers – RDO having jurisdiction over the place of office of the employer
- Large Taxpayer-Employers – Large Taxpayers Assistance Division (LTAD), Excise Large Taxpayers Regulatory Division (ELTRD), Large Taxpayers Division (LTD-Makati/Cebu)
Just like any other initiatives of the BIR the main objectives are to make the process more efficient and make the data capture more effective. This means additional work for the employer-taxpayer but may is more convenient on the part of the employee who only needs to submit the required documents to the employer and the latter will do the legwork.
In case you need a step-by-step guidance to navigate into the modules, download the job aid file using the link below.
Let us know what you think about this update. 😉
why i cant generate csv file of all the employe, only 3 person are generated?
Good day po! Ask ko lang po if pano po ba ang gagawin kong walang laman ang naextract na file for validation ko? Nakapag input naman po ako at succesfull naman ang
data entries ko.
hi! Ms. Eleonor.. Sorry but may I know how you download the data entries as I cant open accdb file. Please email me at hope.bolosada@powerflo.com.au
Thank you.
Same problem here with the version 2. Row #1 – Email Address cannot be empty, Relationship Start Date Length is invalid, Relationship Start Date is invalid.
In Version 1, Row 0000000001 No detail record found in file. Please help!
gud pm sir..pano po esolve invalid effective date and invalid effectivity of exemption…i tried several times sa pag change ng date but still error parin ang ang mag papop up…pls help me po…
Tama na naman input ko na TIN ex(002-568-454) branch code is0000
same pa rin ang issue. “TIN CANNOT BE EMPTY”
Pano ba e resolve to.
paano po mag add ng user, nagiinput po kasi ako ng data then hindi sya nasasave, di ko po mabuksan yung file
hello po. im just confused of what type of file im going to validate in this module. government employee po ako. thanks.
do i have to fill up the form 2305 soft copy? i only have the hard copy. what can i do
Hello ate/kuya/sir/ma’am, patulong po kung what to do exactly,
my problem is that “invalid input for effectivity date.” and “invalid input effectivity date of exemption”. i did try all the possible thing. gawing pareho iyong relatioship start date and effective date and “effectivity date of exemption” as -today-, but still the the above mention (the 2 error) pop ups. ginawa ko po iyong ibang suggestions na check iyong calendar settings of computer kaso wla parin po. slamat po ng marami,
Please help. I just asked a friend to get me a tin id but i dont have any 2305 0r 1905 forms.
We have been trying log in the data entry that we downloaded, but we got into a pop-up message. And we cannot log in anymore. Is there any problem with this program from BIR? And what choices do we have if we cannot update our employees on the program?
Hello! pano ako makapag log-in sa ibang computer?
Diko talaga to makuha…anyone here who can help me? Part time job – I’ll pay for you, ma update lang po at malaman ko lang hands on kung paano to nagagawa? please contact me at 09391618550
asan location nyo mam?
i can’t log in..please tell me what to do…
Hello Sir Orlando Calundan CPA, ask ko po about sa pag enter ng TIN no once mggagawa ka ng bagong user. lage po kasing sinasabi skin na TIN cannot be Empty eh gnito po Format ang tinatype ko po. 000-000-000 (9 digits po) Help po sir. Need ko lng po magupdate po. maraming salamat
wag nyo po lagyan ng dash..
if you’re inputing individual just input the first 9 digit of your TIN (i.e: 123-456-789); you havve to put 00000 on the branch code since its individual, but if Non-Individual, supply the 9 digit to the TIN portion and the remaining digit should be supplied at branch code since, possible that it would be 0000, or (i.e: 00200).
my problem is that “invalid input for effectivity date.” and “invalid input effectivity date of exemption”. i did try all the possible thing. gawing pareho iyong relatioship start dat and effective date and “effectivity date of exemption” as -today-, but still the the above mention (the 2 error) pop ups.
if you are trying to add additional dependent try to use the birthdate of the youngest as the effectivity date… i encountered the same problem the very first time i use the program
great help ..thank you
Napakadaming error ng program na yan. practicum yata na IT ang pinagawa nila sa napakasimpleng program na yan, dami pang error. Basta kasi may CS, sige hire sila. hindi na batayan ang CS na yan pra masabing effective ka at excellent sa field mo.
O nga!
Hello sir Orlando Calundan may concern po ako ..pag katapos ko kasing mag generate reports yong excel file ko is walang laman ..anon po ba nangyari? may mali po ba sa pag file ko? HOpe to read your response asap.. thank you sir.
Good Day! can i ask about in Generating Reports,what date i suppose to enter?Asap Thanks
Good day po..
ano po gagawin sa 3 validation errors sa pag create ng new user..
— TIN should consist of 9 digits (000-538-892-000 yan poh gingamit nmin)
— Branch Code should consists of 5 digits (Pano po malalaman ang branch code? La Union Area po)
—invalid contact number ( ex., 607-**** yan po inenter ko
Hoping for your response..Thanks
Tanggalin niyo po ung First 3 Digits ng TIN. Branch code, I have kasi isang main branch, they let me use 00000 as the code, then 00001 for another branch. I don’t know if it should be the same jan sa la union.
Contact number (area code)(number) = 06********
if you’re inputing individual just input the first 9 digit of your TIN (i.e: 123-456-789); you havve to put 00000 on the branch code since its individual, but if Non-Individual, supply the 9 digit to the TIN portion and the remaining digit should be supplied at branch code since, possible that it would be 0000, or (i.e: 00200).
FOR INDIVIDUAL IS 0000 OR 000
IF TWO OR MORE BRANCHES 0002 AND 0003
THE CONTACT NUMBER SHOULD BE A MOBILE NUMBER INSTEAD OF LANDLINE
pano po kung first time ko magwork tas update ko ung status ko into single kc naka letter Z sya ngaun.. employer po ba ang magaasikso nun? kng hnd po pde bng birth certificate from civil registry lng ang ibgay ko instead of nso? thanks in advance 🙂
good day sir! need pa po ba i-encode lahat ng employees kahit wala namang changes? at need po ba magsubmit every 10th of the month kung wala naman update?
AYAW PO MAGSAVE NG INFO KO FOR NEW USER EMPLOYER NAMAN DI NAMAN NAGPOP UP KUNG ANO MALI SA MGA NALAGAY KO
You have to click enable content before you make a new user account.
saan naman po makikita yang “enable content” kung wala din naman pong lumalabas na ganyan
Pag inopem niyo po ung Access Database File, mag oopen po ung LogIn form. Close niyo muna kasi natatakpan sa likod ng form ung Enable Content na nasa highlighted upper part ng Office Ribbon.
sir Orlando paano po kapag housewife ang misis ko, wla sya tin number eh finafile ng employer ko ung 2305 ko online kelangan daw po i fill up ung Tin, pano po pra mka proceed ako
Never po sya nagkaroon ng TIN? Baka meron po dati, di naman po nagbabago yan. Icheck nyo po muna.
i can't print sa 2305…pls help… "input has no value"
Good day! Magkakaconflict po ba if gumawa ako ng bagong user pero same company?
Ah wala po.. Need nyo po ng microsoft access na software para magamit sya.
Orlando O. Calundan, CPA Thank you, ano pong software ang dapat ko install sa mac, yung accdb kasi eh may bayad….may alternative po ba na free?
Yung date po kung kelan nabago ang status.. For example, kelan ba nanganak, etc… Both private at government po same lang yan.
Pwede daw po sa Mac OS X per job aid… I-download nyo po ito as a guide.. http://philcpa.org/wp-content/uploads/2015/09/RMC-59-2015_Annex-A_2305-Data-Entry-Module.pdf
Hindi po ba talaga pwede gamitin ito sa Mac computer? Hindi ko masimulan…may sample po ba kayo ng own extract program para gayahin ko? 🙁
nahanap niyo po ba sagot sa tanong niyo na to? ito din problema ko .
Effectivity Date of Exemption anu po dapat ilagay dun kung government employee??
same concern po
Blank Kurisuchan VERY HELPFUL!!!
Sadya po bang matagal i-process ang 2305,,nagpalit lang po kasi ako ng employer…
Same problem, cant save data user information. Please Help. I use tab but it wont change to all caps
You need to click enable content. Iclose niyo muna ung lalabas na form. You will see a yellow line sa taas na may Enable Content. Click niyo. The program should restart and allow you to input data.
tanong ko po pano po gumawa ng alphalist?
yun nalang kc ang kulang para ma submit na sa BIR. thanks po
Can we ask what do you mean by effectivity date of exemption?Asap.
thanks
same here..
Hello sir upon opening this is the pop up message
Your Microsoft Access database contains a missing broken reference to the file “2” version 1.0
I still able to proceed but I typed the correct format of tin”000-000-000″ Still when saving the Tin* became in red mark and pop up message is Tin can not be empty.
Private Sub txtTIN_AfterUpdate()
Me.txtTIN1 = Me.txtTIN
Me.txtTIN = Format(Me.txtTIN, “000-000-000”)
End Sub
Please give me guidance on this. Several attempts I did to make this add user successful but turns to failure.
Your help is much appreciated.
same problem po..please add your comment if the problem were fixed and how? thanks
ano po ba solution dito? same error here? pls reply asap
eto po steps binigay ni ms tintin de guzman bka di nyo rin nakita sa dami ng comments, kanina ko lang din nkita kht khapon ko pa hinanap
Open your downloaded 2305 UEE Data Entry Module then click the following:
ALT + F11
Tools
References
List of Available references (7)
Uncheck “PDFShellServer 1.0Type Library”
click “okay”
re-open program
Same problem…
Good Day!
Tanong ko lang po, kasi may problema sa pag generate ng reports sa Lists of Employees. Ano po ba yung iinsert na Start Date? at End Start?
– Kapag nag insert po kasi ng Start Date (Effective Date) like 02/19/ 2016 at sa End Date (Effectivitiy of Date Exemption) 02/19/2016 , tinatawag ung ibang sakop ng date sa alpha1 pero meron din po na hindi naisasama na katulad ng date
– kapag nag insert naman ng Start Date (Effective Date) like 09/15/2003 na birthdate ng youngest child, End Date (Effectivitiy of Date Exemption) 09/15/2013 hindi po nag aappear sa alpha 1.
Paano po ba ito?
Hope you will response to my question. Thank you.
how can i get a tin number of our employees?
Hi Tin,
Good day!
I already followed your instruction to
Uncheck “PDFShellServer 1.0Type Library”, the reports are successful except for the .CSV file, the file was empty. Hope you can advise on this please.
BTW, I used Microsoft access 2010.
Christian Jay Bejer ano naman po yung relationship date?
Before or After 10th of the month, dont forget to print the email verification thawt you have receive from bir.
Hi Ms. Marj,
Try this one.
Open your downloaded 2305 UEE Data Entry Module then click the following:
ALT + F11
Tools
References
List of Available references (7)
Uncheck “PDFShellServer 1.0Type Library”
click "okay"
re-open program
Ms Tintin
Salamat po! sa wakas magagamit ko na uee.
Hi po. I have the same concern as with others na hindi ko po ma.save yung new user that I am trying to create with the Data Entry Module. I downloaded the updated version from the BIR website as MS Access database file. Does it have something to do with my version of Windows since Windows 8.1 po yung gamit ko dito sa office? Or do I need to download additional programs to run the file correctly? Please help. I would appreciate any answer from you guys, Thanks
You need to click enable content. Iclose niyo muna ung lalabas na form. You will see a yellow line sa taas na may Enable Content. Click niyo. The program should restart and allow you to input data.
Good morning Sir, I just have a concern regarding qualified dependents, kasi I have a Senior Citizen mom, who is living and depending on me for her everyday needs, and she's not gainfully employed, I wanted to declare her as my dependent however with the new BIR Forms, I don't see the options fitted for her, I would like to clarify why I can't claim her as my dependent considering I'm now the head of the family.
Kelan po ba deadline ng filing?
Tanong q lng ok lng ba na certified true copy ang ipapasa kz 6 mos.pa lng kmi kasal eh 7-8 mos. Bago ko makuha NSO copy nmin ng marriage contract..
hi gudpm, ask lang po kailangan pa ba mag create ng bagong user kapag gumamit ng ibang computer hindi kasi makalog in sa ibang computer na gamit ko..
Kyutoryu Ashura Ichibugin HA! tanong ko lang po sayo bakit iyong effective date ay iyong birthday s anak ng taxpayer ano po ba ang connect nun sa taxpayer hindi ko po kasi alam,? kasi akala ko iyong effective exemption iyon date kung kailan mo g.dedction iyong taxpayer..
tanong ko lang? paki example? thankyou sa information..
Philippine Accounting Updates good day!
Regarding dun sa Data Entry Module ng 2305, mag add po kasi ako ng new data then mag save na ako pero invalid yung Effective date & Effectivity date of exemption. Pano po yun? Ano dapat ilagay dun? hindi ko po talaga ma save. Thanks!
Philippine Accounting Updates good day!
Regarding dun sa Data Entry Module ng 2305, mag add po kasi ako ng new data then mag save na ako pero invalid yung Effective date & Effectivity date of exemption. Pano po yun? Ano dapat ilagay dun? hindi ko po talaga ma save. Thanks!
Ram Dela Rama kaya nga po. then nung na fix qna ung problem nkakapag save na aq. pero everytime n mag gegenerate po aq csv wlang laman ung na gegenerate? pls, help po.
Hi Ate.. Did you know na po why 0 bytes/ walang laman pag nag gegenerate po tayo? Same case here po kasi. Salamat po
same problem here pls add ur comment if u know why and hows the right step…tnx
gudpm, hindi ko naman po mabukan ung UEE data entry module. Ano po ba ang gagawin?
bkit po my pop up. everytime na nag pi fill up ako ng information. Compile error.Tin Cannot be empty. already filled up nman ung Tin.
question lang po, pano po ung mga new employees? for example po new teachers..sa deped po kasi ako nagwowork at sakin po nakaassign tong sa 2305..para lang po to sa may mga 2305 na maguupdate o kasama na din ung mga bago pa lang magfile ng 2305? thanks po 🙂
Philippine Accounting Updates may i know the reason po kung bakit empty ang aking csv report, ginagawa ko po kasi report for 2015, ang nilagay ko sa starting date 01-01-2015 until 12-31-2016…. Is there-s something wrong kung bakit empty? meron nag auto configuration notepad file na export, what does it mean?, nirereview ko naman ang data entry module wala naman po nakalagay na ganun?, please help me po, please…
try to install framework sa visual basic and dot.net..
Ganon din sakin pero MS Access 2010 gamit ko.
thanks for your post, atlast nasave ko din. super thank you. God bless
Good day. Im using ms access 2013. bkit po madaming nag pa pop up. everytime na nag pi fill up akong information. Compile error daw. nung e se-save q na .Tin Cannot be empty daw. already filled up nman po ung Tin.. Please Help me po.. thanks..
im using an ms access 2010 trial, why my created account does not appear on login? help pls.
bakit open source ang system nah ito?..when when i save the data..cannot save, then mag debug.. i'll try to edit the source ma edit ko eh.. i'll try to move all the box in the design.. bakit ma edit lang?.. magkanu vah bili nyu sa system??.. may source pa..parang dummy lng eh..im first yr student lng ang gumawa nito..
Sir pano kung naipanganak ko ung additional exemption ko nung october 2015. pero sabi ng employer ko hindi pa dw maca count un na additional exemption kasi pag last quarter daw po the following year na ma acknowledge ung additional and pinagpa file din nya ako ng form 2305 sa RDO ipa receive ko daw po bigyan ko na lang sila ng copy. Wen po ba talaga deadline?
may i uncheck po ata sa tools for visual basic
sir i can't save the data because of effectivity date?
sir i can't save the data because of effectivity date?
no sir they not the same.
Sir, DO YOU HAVE ANY IDEA WHEN IS THE CUT OFF FOR UPDATE OF DEPENDENTS? FOR YOU TO BE EXEMPTED THIS YEAR.MY SON WAS BORN JUNE THIS YEAR.I SUBMITTED MY FORM TO MY EMPLOYER THIS DECEMBER.
and pagka enter or tab ko after fill-up nong sa mga blanko lalabas pa din po yong microsoft visual basic application tapos ni-o-okay ko lang po yong nakalagay na "this command will stop the debugger" and back to data entry module then save pero hindi naman po nagiging capslk yong letter na ni-encode ko. anyway pinagpatuloy ko pa din po same procedure hangang pagdating don sa TIN ang nakalagay is TIN can not be empty. Invalid contact number pero may naencode naman akong TIN Number ng employer.
please help,
thank you
Rizalyn David Pajarillo hi po, same problem here. pagka-encode ko nong details na required may lumalabas na microsoft visual basic application – [running] – [form_FRM_ADD_LOGIN (Code]and may mababasang nakalagay is compile error and can't find project or library.
please help naman po kung anong dapat gawin.
thank you in advance. 🙂
Philippine Accounting updates
is the branch code is the same as rdo code?
Philippine Accounting Updates Data Entry Module of 2305 is asking for the "Relationship Start Date". Is that the first day of service?
What relationship start date?
I can’t save the updated file. The effectivity date and Date of Exemption is always in red. Just a few days before i was able to update one of my employees. Now I’m updating 2 more and the effectivity and exemption date is always in red color preventing to save it.
Is effective date same date with Effectivity date of exemption? How about Relationship start date?
Christian Jay Bejer Thank you for the info! I have the same problem with Ms. Jowenie Joy.. tama ka nga..ayun nagsave na din sya… salamat uli!
after you encode info on each blank , you need to press TAB. dapat from small letter maging capital letter sya para masave mo at the end of encoding
pano po ivavalidate yung UEE Data Entry Module. Tapos pano po iconvert into CSV or gumawa ng Monthly CSV Report. Tapos ko na po kasi ilagay sa UEE yung Updates ng lahat ng Employees… Pag binuksan ko po kasi yung Validation Module Application, naghahanap sya ng CSV file..
pls rep.. tnx for help..
if the excel file format is correct try at the end of the scenario is .csv ,then save just like this ,together with correct file name with this character at both ends “filename ” the save
alam ko po yung effective date at yung effectivity date ay pareho dun sa birthday or kung kelan pinanganak ang pinakabatang anak ng taxpayer..
kung single naman po.. pareho lang po dun sa relationship date..
Search again 2305 and download the one uploaded by bir.
Hello, i downloaded the new version. Visit bir website or search and download the one uploaded by bir.
True ,same thing here nakakasar lang di man lang masave kahit yung login and password
Philippine Accounting Updates bakit hindi ko po ma download data entry module? pag binubuksan ko po ung download link ayaw ma download.
Good day! Regarding dun sa Data Entry Module ng 2305, mag add po kasi ako ng new data then mag save na ako pero invalid yung Effective date & Effectivity date of exemption. Pano po yun? Ano dapat ilagay dun? Thanks!
sakin po ayaw tanggapin ung contact number, i-validate daw… help plz! slamatz 🙂
nag-eeror s contact number, i-validate daw, pano bto? need help asap… slamatz 🙂
ask ko lang po. kaka transfer ko lang po ng RDO45 to RDo50 then nagpunta po ako sa BIR sa Makati tapos sabi natransfer na daw. sabi po sa akin mag fill up daw po ako ng form 2305 tapos bigay ko daw po kay employer. so ang ginawa ko po kumuha ako ng form then umalis. need ko pa ba ibalik sa kanila yung form? thanks po
As per JobAid, a pop up will apear after filling up the mandatory blank space right? But theres no pop up ok button even though I filled up every blank spaces. Why is that? Thanks for the help.
Blessed day Ms. Czarina Carreon data i have been downloaded has debugged in it. how do you save the new user data. TIN number is still in the red…
We already downloaded the updated version of your system but we still cannot save the new user data. Is there any possible option for us to resolve this problem?
Only updates sa employees. For existing, dapat naverify nyo na yan dati during the time na na-hire nyo yung employee. Nagsubmit din dapat ng 2305 yung employee that time.
Tried downloading the new version? They have new versions in the Downloadables section in the BIR website.
Please read the job aid.
HI:) SAKOP B RMC59-2015 YUNG MY EXISTING NUMBER NA EMPLOYEES? PAANO AT SAN PWEDE MA VERIFY NUMBER NUN KNG HND NA PWEDE SA bir offices? DIBA NEWLY GENERATED LNG SA ONLINE ANG NABIBIGYAN TIN NUMBER? THANKS
I cannot save the new user data!!!! Tried it hundred times already..
sir , how can we create the users id and password in the module entry? pls. help thanks
Here's the link – http://philcpa.org/2015/09/bir-form-no-2305-data-entry-and-validation-module-download/
Mauji Ginayhinay downloadables are now available. Here's the link – http://philcpa.org/2015/09/bir-form-no-2305-data-entry-and-validation-module-download/
thank you so much 🙂
Only those with update, in my understanding. This will be generated from the EEU Data Entry Module so let's see soon.
Good day sir, should we include all employees? i mean old and new? and should be done MONTHLY? thank you and God Bless 🙂
Should be at http://www.bir.gov.ph/index.php/downloadables.html however, I think it's not yet uploaded by the BIR.
Should be at http://www.bir.gov.ph/index.php/downloadables.html however, I think it's not yet uploaded by the BIR.
hi po. ask ko lang po why wala po laman yung na-generate ko thru csv.. thanks po
where can i download the 2305 data entry module?