BIR Form No. 2305 data entry and validation module download

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As what we have previously discussed, the Bureau of Internal Revenue (BIR) issued Revenue Memorandum Circular (RMC) No. 59-2015 to circularize the availability of:

  • Update of Exemption of Employees (UEE) (BIR Form No. 2305) Data Entry Module
  • 2305 Batch File Validation Module

UEE Data Entry Module is a data entry module where the employer inputs all the registration updates of exemption of its employees one by one with validation before sending electronically to the BIR.  2305 Batch File Validation Module, on the other hand, is a  validation module of BIR Form 2305 for the CSV file generated by the employer using own extract program.

To download these resources click the following links:

Update of Exemption of Employees Data Entry Module

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2305 Batch File Validation Module (.exe)

2305 Batch File Validation Module (.zip)

Job Aid – Batch Entry Module (Annex B)

Job Aid – Batch Data Entry Module (Annex A)

The high level guide on how to use the data entry module and the validation module and to submit the related reports, read our article on BIR introduces Form No. 2305 Data Entry and Validation Module.

Be reminded of the following:

  • Employees can no longer visit and submit BIR Form No. 2305 to RDOs and LTDs
  • BIR Form No. 2305 shall be filed electronically by the employer using any of the format provided in RMC No. 59-2015
  • Reports generated should be transmitted via e-mail to BIRFORM_2305@bir.gov.ph
  • Employee shall submit the accomplished BIR Form 2305 together with the required documents to employer
  • Employer validates the completeness of documents
  • Submit the following every 10th of following month to the RDO or LTDs:
    • Accomplished BIR Form 2305 signed by both employer and employee with attachments
    • System-generated email notifcation
    • Printed Monthly Alphalist of Employees and Information Update (Alpha_1) report

For more details please read our article on BIR introduces Form No. 2305 Data Entry and Validation Module.

Let us know what you think! 🙂


Disclaimer: Opinions expressed in this article are that of the author and information provided are for general conceptual guidance for public information and are not substitute for expert advice. Contact support@philcpa.org for more information and if you want to avail professional services. Find us on Facebook!



Orlando Calundan is a CPA who has exposures in FS audit of entities in various industries such as real estate, food/restaurants, manufacturing, service organizations and BPOs, automotive, holding/investment companies and more. He also has exposure on internal audit engagements.

  • ANJILLE AGAPAY

    We already downloaded the updated version of your system but we still cannot save the new user data. Is there any possible option for us to resolve this problem?

    • ANJILLE AGAPAY

      We already downloaded the updated version of your system but we still cannot save the new user data. Is there any possible option for us to resolve this problem?

    • Pinky

      same problem… pls let me know if you were able to fix your problem regarding this.. i need help din. thanks

    • Pinky

      same prob 🙁

  • Gio

    EDGAR DIMLA, your a great HELP! Thanks muchos!

  • Lady J Cubero

    Sir/Ma’am, nag create po ako ng new user ng company namin..the problem is, hindi po ako maka log-in..sabi dun “enter text that matches one of the listed items”..i created another one pero ganun pa din po..
    please help 🙂

  • jennifer labao

    Hi po, example po yung bagong employer ko pinapapasa aq ng 2305,e d pa po aq employed ngayon sa june pa..cla nb maglalakad nung 2305 ko…change status lng naman..ano po ba ggawin ko?
    sav po kc sa BIR n pinunthan ko,dunq dw isubmit ung marriage contract q at cla na ang magbbgay s knila kc online na nga,..pano po ba..

    • Brenda Barbin

      Hi po, yan din po naeencounter ko na problem… nakapaggenerate na po ba kau? can you help me? Thanks

  • Lourdeth Yocor

    Good day! Ano po ba ang dapat na ilagay sa Effectivity Date and Effectivity Date of Excemption? Kasi, nilagay ko yung date ngayon or date of creation pero laging nag e-error ng “INVALID INPUT EFFECTIVITY DATE”. Please help. Thank you!

    • Ivory Jane Pama

      same prob po tayo

  • Brenda Barbin

    Kindly help naman po, been generating CSV file pero lagi pong blank file or zero (0) bytes. Pag chinecheck ko ang list of employees and BIR 2305 may data naman po. what do I need to do para po hindi blank ang CSV file. Thanks po

    • jerlyn

      hi po…try nyo po kung gagana…diba po pag naglog in tayo sa MS Access may mga UPDATE RECORDS po na nakalagay…try nyo po iclick un tapos open nyo ung isang record nyo then i save nyo po ulit..tapos try nyo po ulit mag generate ng csv file kung may lalabas na na data.

  • Brenda Barbin

    Kindly help naman po, lagi pong zero (0) bytes or blank CSV file ang nagegenerate ko. Pag chinechek ko nman po nag list of employee at BIR 2305 na form may data. Hindi po tuloy ako makapagvalidate at makapag e-sub. Thanks po in advance 🙂

  • Brenda Barbin

    Hi Everyone, just wanted to share iyong itinuro ng contact center ng BIR for those hindi makapaggenerate ng CSV file. Make sure that the calendar settings of your computer are as follows:
    short date: M/d/yyyy
    Long date: dddd, MMMM dd, yyyy
    Click apply and ok
    Repeat the process of generating CSV where in start date and end date is the current date
    🙂

  • Marlon Belen

    Hi,
    May I ask if pwede po ba n mag generate kami ng CSV file kahit hndi pa nemen nai aupdate lahat ng employees namen? nganun palang kasi kami mag uupdate. pwede po bang kahit partial namen iuupdate for ex. kahit 20 employees muna.? thanks everyone, hope you can help me.

  • Lucky

    Hi, Paano po ba ang correct format ng TIN? Always TIN cannot be empty and Error ang lumalabas pag ini enter. Thank You.

  • Jan Macarandan

    Help po sa tamang format ng pagtype po ng TIN no. lage po kasi sinasabi na tin cannot be empty. Help po. Please

  • PRINGLE KAYE ANGGONG

    SUMMARY REPORT
    ———————————————————
    COUNT DESCRIPTION
    ———————————————————

    0 TOTAL NUMBER OF RECORDS READ
    0 VALID RECORDS
    0 INVALID RECORDS

    No data found.

    BAKIT PO GANITO YUNG LUMALABAS AFTER AKO NG VALIDATE NAG CSV FILE

    • bonightz dizon

      yan din ang problema ko. kainis

      • Jul Pearl Clavecilla Navarro

        Hi, I hope this helps. Tumawag kc ako sa BIR. Ito mga pinagawa nila sa akin para makagenerate ng CSV file na may laman.

        1. Save UEE Data Entry module sa desktop.

        2. Change calendar setting
        short date: M/d/yyyy
        Long date: dddd, MMMM dd, yyyy

        3. Ilagay sa start at end date kung anong araw ang igegenerate ( in my case 12/09/2016-12/09/2016. I tried 12/01/2016-12/31/2016 pero walang laman ang nagenerate ko.)

        (For every step na gagawin, update employees records then generate. Open lang per employee record then save)

  • Chin Flor

    sir orlando calundan, please help me, panu ko ma change yong erroneous na key-in ko na birthday data and name of dependents. thanks

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