How to register with SSS?/How to get SSS number?

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How can one register with the SSS?

A person registering with the SSS for the first time as a prospective employee should accomplish SSS Form E-1 (Personal Record) and submit it together with the original/certified true copy and photocopy of any of the following: baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card or Seaman’s Book. In the absence of these documents, any two of the following, one of which recent photo and date of birth, are acceptable.

However, surviving spouses and guardians aged 60 and above securing an SS number for the Annual Confirmation of Pensioners (ACOP) program, may be allowed to submit secondary documents with recent photo and age.

  • Alien Certificate of Registration
  • ATM card with the cardholder’s name
  • ATM card and certification from the issuing bank that the account number belongs to the cardholder, if the card does not bear the cardholder’s name.
  • Bank Account Passbook
  • Birth/Baptismal Certificate of children
  • Certificate form:
        -Office of the Southern/Northern Cultural Communities
        -Office of Muslim Affairs
  • Certificate of Naturalization issued by the Bureau of Immigration
  • Company ID
  • Company Representative Authorization Card issued by SSS
  • Credit Card
  • Fishermen’s Card issued by Bureau of Fisheries & Aquatic Resources (BFAR)
  • GSIS Card
  • GSIS Certificate of Membership
  • Health or Medical Card
  • ID Card issued by Local Government Units (e.g. Barangay/     Municipality/City)
  • ID Card issued by professional associations recognized by PRC
  • Life Insurance Policy
  • Marriage Contract
  • NBI Clearance
  • Overseas Workers Welfare Administration (OWWA) Card
  • Pag-Ibig Member’s Data Form
  • Permit to Carry Firearms issued by the Firearms & Explosives Unit of the Philippine National Police (PNP)
  • PHIC Member’s Data Record
  • Police Clearance
  • Postal ID Card
  • School ID
  • Senior Citizen Card
  • Tax Identification Card/Affidavit
  • Transcript of School Records
  • Voter’s Identification Card/Affidavit

A married person should also submit a marriage contract upon registration. If with reported children, the birth or baptismal certificate/s of child/ren, if legitimate; should be submitted; if reporting legitimated child/ren birth certificate with annotation “legitimated;” decree of adoption, if legally adopted-children. If reporting illegitimate children, birth or baptismal certificate(s) of children.

In the absence, any of the following stating the relationship to the reported dependent/beneficiary:

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  1. School Record
  2. Insurance Policy
  3. Statement before a court

The original or certified true copies of the documents should be presented to the SSS for authentication purposes.

For Employers

Single Proprietorships   

An owner of a single proprietorship business should accomplish and submit SSS Form R-1 (Employer Registration) and R-1A (Employment Report).

Partnerships   

Any of the partners of a partnership firm should accomplish SSS Forms R-1 (Employer Registration) and (R-1A (Employment Report) and submit these forms together with a photocopy of the Articles of Partnership. The original copy of the Articles of partnership must be presented to the SSS for Authentication purposes.

Corporations   

A corporation must accomplish SSS Forms R-1(Employer Registration) and R-1A (Employment Report) signed by its President or any of the corporate officers and submit these forms together with a photocopy of the Articles of Incorporation. The original copy of the Articles of Incorporation must be presented to the SSS for authentication purposes.

Household Employers   

A household employer should accomplish SSS Forms R-1 (Employer Registration) and R-1A (Employment Report) for the issuance of an Employer Number which shall be used in all transactions with regard to his/her household helper.

For Self-Employed Members

A self-employed person should accomplish SSS Form RS-1 (Self-Employed Data Record) and submit it together with a photocopy of any of the following baptismal, birth certificate, driver’s license, passport, Professional Regulation Commission (PRC) Card, Seaman’s Book. I n the absence of these documents, any two of the secondary documents mentioned earlier.

A self-employed member who has employees, should also register as an employer and secure an employer ID number which the company must use in all transactions with the SSS.

For Voluntary Members

Separated Members

A member who is separated from employment or ceases to be self-employed/OFW/non-working spouse may continue paying contributions through SSS Form RS-5 using the previously assigned SS number. Posting of said payment will change the membership status from covered employee, self-employed, OFW or non-working spouse to a voluntary paying member.

Non-Working Spouses

A non-working spouse should accomplish SSS Form NW-1 (Non-Working Spouse Record) and submit it, duly signed by the working spouse, with a copy of their marriage certificate.

Overseas Filipino Workers (OFWs)

An OFW should accomplish SSS Form OW-1 (Overseas Worker Record) and submit it together with a photocopy of any of the following: birth certificate, baptismal certificate, driver’s license, valid passport, Professional Regulation Commission (PRC) Card, or Seaman’s Book. In the absence of these documents, any two of the secondary documents mentioned earlier.

How can members change the data in their membership records?

Changes in a member’s record should be reported immediately to the nearest SSS office by accomplishing SSS Form E-4 (Member’s Data Amendment) and submit a photocopy of the following:

  1. marriage certificate for change of civil status;
  2. birth or baptismal certificate of children for new/ additional/change of dependents/beneficiaries.
  3. birth or baptismal certificate or passport for correction of name and date of birth;

In the absence of the above-mentioned documents, submit a Certificate of Loss or Non-availability of the documents from the Local Civil Registrar of the place where the member was baptized and any two (2) of the following secondary documents, one of which with recent photo and date of birth, are acceptable:

  • Record of Employment
  • GSIS member’s Record
  • Certificate from the National Archives
  • Alien Certificate of Registration (ACR)
  • Birth Certificate of Children
  • Certificate of Naturalization issued by the Bureau of Immigration
  • Marriage Contract
  • Driver’s License issued by LTO
  • School records
  • Voter’s ID Card or Affidavit duly authenticated by COMELEC
  • TIN card
  • Life Insurance Policy
  • NBI Clearance
  • Pag-ibig Member’s Data Form
  • PHIC Member’s Record
  • Permit to carry firearms issued by the Fire & Explosives Unit, Camp Crame
  • Certification from the Office of the Cultural Minorities (Aetas, Negritoes, Mangyans, Manobos, Etc.)

For Muslim members, a certificate form the Sharia Court should always be attached to the supporting documents for the following member’s data change requests:

  1. marriage certificate for change of civil status;
  2. certificate of divorce for divorce
  3. certificate of conversion for conversion

The original or certified true copies of the documents should be represented to the SSS for authentication purposes.

Who are considered the legal dependents of a member?

The legal beneficiaries of a member are the legally married dependent spouse until he or she remarries, the dependent legitimated or legally adopted and illegitimate children, who shall be the primary beneficiaries.

If single, the benefits will go to the dependent parents who are considered the secondary beneficiaries.

In the absence of both primary and secondary beneficiaries, any other person designated by the member as the secondary beneficiary.

When a member loses the SS ID card or cannot remember the SS number, should the member secure another SS number?

No. The SS number assigned to a member is the lifetime number and must always be used in all transactions with the SSS. The member should not secure another number at any other time.

If the member wishes to secure another SS ID card and cannot remember the SS number, it is advisable to inquire from the nearest SSS office.

If a member has more than one SS number, this will cause delay in processing of the claim for benefits or loans in the future. Thus, it is important that a member should have only one SS number.

If a member has more than one SS number, it is important to write or visit the nearest SSS branch to request for the cancellation of the other number/s and consolidation of all of the contributions under the retained SS number. From then on, the retained SS number should always be used in all transactions with the SSS.

This update was lifted from the SSS Website.  Please click here to view the source web address for this update.


Disclaimer: Opinions expressed in this article are that of the author and information provided are for general conceptual guidance for public information and are not substitute for expert advice. Contact support@philcpa.org for more information and if you want to avail professional services. Find us on Facebook!



Orlando Calundan is a CPA who has exposures in FS audit of entities in various industries such as real estate, food/restaurants, manufacturing, service organizations and BPOs, automotive, holding/investment companies and more. He also has exposure on internal audit engagements.

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